Vacant job

Do you want to be our next committee secretary?

In Hultsfred Municipality, we work according to our core values: “You are seen and heard in Hultsfred” – with pride, high attendance, and good leadership. With us, you will be part of a well-functioning organization where politics and administration collaborate, focusing on creating the best possible conditions for children and students.

To ensure a quality recruitment process at Hultsfred Municipality and to enable good communication with our applicants, we ask you to apply via public jobs and not via email or paper format.

Hultsfred Municipality conducts background checks for all employment.

Selection may occur continuously during the advertising period.

Warm welcome with your application!

If you want more information on how to apply for a job with us or if you have a protected identity, you can read more here https://www.jobbaihultsfred.se/sa-har-soker-du-jobb-hos-oss/ (https://www.jobbaihultsfred.se/sa-har-soker-du-jobb-hos-oss/)

Assignment in brief

As a committee secretary, you have a broad and qualified assignment where you are a key person in the democratic process. You ensure a legally secure, efficient, and modern committee administration for the Education Committee and are the hub that makes our political and administrative processes work.

You work closely with the head of administration, chairperson, school leaders, and case officers, contributing specialist competence in committee administration, case management, law, and information management. The role suits you if you are structured, meticulous, and thrive at the interface between law, administration, and organizational development.

Your main tasks

• Coordinate the committee process: plan meetings, prepare agendas and notices, publish documents internally/externally, take minutes, announce and dispatch decisions.
• Ensure the quality of decision-making materials and monitor that cases follow annual cycles, timelines, and formalities (Municipal Act, Administrative Procedure Act, Public Access/Confidentiality).
• Provide support and training to politicians/managers/case officers in committee formalities, record-keeping, information management plans, delegation orders, etc.
• Case management in the municipality's system (meritorious if you have worked in Evolution and Netpublicator).
• Public access service: manage the release of public documents and inquiries from the public/media according to the Public Access Act and the principle of public access.

Your profile

We place great importance on personal suitability and see that you who apply are:

• Service-oriented, independent, unpretentious, and good at creating order and structure even when many processes are ongoing simultaneously.
• Meticulous, structured, and quality-conscious, with good judgment and integrity.
• Communicative and service-oriented, with a very good ability to express yourself in Swedish in both speech and writing.
• Collaborative and pedagogical, comfortable in a politically governed organization and used to handling multiple deadlines simultaneously.

Qualifications

University degree in public administration, political science, law (public law), or social sciences with a clear connection to the public sector. Experience in committee administration/case management and application of Municipal Act, Administrative Procedure Act, Public Access Act, and GDPR is meritorious.

You have a good ability to use modern digital tools, including AI-based support functions to streamline and ensure quality in administration, text production, and information management.

• Good knowledge of Microsoft 365, especially Word, Outlook, Teams, SharePoint, and Excel, as much of the work takes place in digital collaboration and document environments.
• Familiar with working in case management systems and able to quickly familiarize yourself with new digital tools and administrative systems.
• Ability to work structured and efficiently in digital workflows, including managing document versions, information security, and sharing materials.

We offer

A meaningful assignment in an administration with a strong culture of collaboration and stable processes.

Wellness benefits and professional development in lifelong learning.

Work in an organization where “You are seen and heard in Hultsfred” is guiding.